Drug and Alcohol Testing, and Physical Examinations

The Fort Worth Transportation Authority (Trinity Metro) seeks proposals from qualified contractors to provide drug and alcohol testing services and physical examinations for employees and job applicants. Services must comply with U.S. Department of Transportation (DOT) regulations, including 49 CFR Parts 40 and 655. The scope includes drug/alcohol testing, pre-employment physicals, fit-for-duty exams, and medical services for CDL holders. This will be a fixed-price contract for five years.

Key Dates:
- RFP Release Date: January 8, 2025, at 2:00 PM CST
- Questions Submission Deadline: January 22, 2025, at 5:00 PM CST
- Proposal Submission Deadline: February 6, 2025, at 2:00 PM CST
- Contract Award Recommendation: March 18, 2025
- Contract Start Date: March/April 2025

Key Contact:
- Name: Lashell Robinson, Contract Administrator
- Address: Trinity Metro, 801 Grove Street, Fort Worth, TX 76102
- Email: contractmgmt@ridetm.org

Key Requirements:
- Adherence to federal and state regulations, including DOT rules.
- Comprehensive drug and alcohol testing (pre-employment, random, post-accident, etc.).
- Professional medical services for physical exams and related procedures.
- Reliable data management and timely reporting of test results.
- Proper certification for medical personnel and testing facilities.

Full List of Required Services:
- Drug and Alcohol Testing:
  - Specimen Collection: DOT/Non-DOT testing for pre-employment, random, reasonable suspicion, post-accident, and follow-up.
  - Laboratory Services: Testing through a DHHS-certified laboratory, with results reported within 24-48 hours.
  - Medical Review Officer (MRO) Services: Qualified MRO to validate and report test results.
  - Alcohol Testing: Certified Breath Alcohol Technicians (BATs) using evidential breath testing (EBT) instruments.
  - Substance Abuse Professional (SAP) Services: Evaluation, progress reports, and certification for return-to-work eligibility.
- Physical Examinations:
  - Pre-employment physicals based on job-specific requirements.
  - Fit-for-duty and return-to-work exams.
  - Medical examinations for CDL holders, including hearing, respiratory, and human performance evaluations.
  - Comprehensive exams covering medical history, vision, respiratory, neurological, and musculoskeletal systems.
- Data Management and Reporting:
  - Federal and state record-keeping and reporting compliance.
  - Design and implementation of random selection processes for testing.
  - Confidential test result reporting and audit processes.